If a manager is determined to run his own team building event, he must create an event plan or time-scaled itinerary. This will expose any potential pitfalls and highlight any timing issues that may otherwise be overlooked.
Try to have a trial run of the event if possible, as this will allow the timings in the event plan to b double checked in advance. If a team building event is to deliver the aims established at the outset, the organizer must be in full control of the timing. Once the timings in the event plan have been doubled checked, the plan can be used on the big day to keep the event on track.
Make a list of all the supplies needed for the event and talk through the logistics with the team so that everyone knows what needs to be done and where any equipment required can be found. The event will run far more smoothly if all the participants know what is going on and all aspects have been considered and addressed well in advance.
Of course, if using a specialist company to manage a team building event, the result should be an exceptional activity delivered with great customer service. If a manager hopes to achieve anything close to this with an in-house team building event, he will need a team in place to help him organize and run it.
The people involved in the organization of the team building event should be flexible, well prepared, willing to get stuck in and know what is expected of them. Include the organizing team from the planning stage and allow them to give their input and ideas from early on.
When planning the team building event, a manager must first decide exactly what the wants to achieve. Only then can he deliver a successful event that will prove to be a sound investment. If the team members have a mix of skills and roles, a manager should choose an event with something to suit everyone. That way everyone can come away feeling valued. If the team’s role is to be creative, choose an event to challenge their ability to express themselves or conjure up ideas.
Limiting factors may include the size of the budget, the time available, the amount of space needed and whether or not the event is suitable for the size of team, but regardless of the restrictions it is important that the team is enthusiastic about the event. Pick an event that will appeal to team members but will also help them to work more effectively towards the common goals of the team once they return to work.
An in-house team building event may be a cheaper option, but a manager must have the resources, expertise and space required to deliver the event. Also, the event should still deliver on the aims established at the outset. In general, people tend to be really excited about team building events and this should make planning one even more of a pleasure.